Abstract Submission ·

Abstract Submission

All contributions to DIPAC2011 will be managed using the JACoW Scientific Program Management System (SPMS). All authors and co-authors must have both a profile and an associated account within the JACoW Repository before submitting an abstract. Persons who have attended a JACoW conference since 2005 should already have a profile and account in the system. Only one account is needed for multiple conferences.

A link for authors to log in to their SPMS account and submit their abstract(s) is provided at the bottom of the page. All submitting authors should, however, first read these guidelines before submitting their abstract and be reminded of the important procedure that immediately follows abstract submission, which is listed below under "After Abstract Submission".

The submission of abstracts will be possible from Dec 1, 2010.
The deadline for abstract submission is 15 February 2011.

Submitting an Abstract

Abstract Title

Enter the title of the abstract, using initial capital letters only, as shown in these examples:

Example 1: A Fast Orbit Feedback for the ELETTRA Storage Ring
Example 2: Commissioning of a 6 MeV X-Band SW Accelerating Guide
Example 3: Timing and Synchronization at the LCLS

Your entry here also defines how the title will appear in the abstract booklet.

Presentation Type

All authors of papers should select "Invited/Contributed Oral or Poster". The Program Committee will later assign the proper presentation type for invited speakers and select which contributed submissions are to be presented orally. The remaining submissions will be presented as posters. Submitting authors will be notified of their presentation type within two weeks of the close of abstract submission.

Classification

To complete submission of an abstract, authors are required to select a classification. Invited Plenary Speakers have been assigned a separate classification. All other classifications are based on the program tracks for the Workshop. Authors are responsible for properly classifying their abstracts to ensure that, if accepted for presentation, their papers are properly placed within the conference program. The Program Committee reserves the right to change the classification of your abstract if deemed appropriate.

Abstract Text

An abstract is a concise summary of a paper. It should describe the paper and include a statement of the issue, research methods, and significant findings. Abstracts should be written as one continuous paragraph (carriage returns are not allowed). Please do not enter symbols, superscripts or subscripts. Also, equations and footnotes are not acceptable within the body of abstracts and will be removed by the proceedings editor. Note that footnotes and references to funding agencies may be entered in their designated fields (see below). Abstract text should not exceed 1200 characters.

Footnotes

Footnotes not exceeding 200 characters may be inserted in the footnote field for references to co-authors, institutions, etc.

Funding Agency

References to funding agencies may also be included and should not exceed 200 characters.

"Submit"

Once the abstract text is entered, click the "Submit" button. Confirmation of submission will be sent by email.

The next immediate step is to enter information regarding co-authors.

After Abstract Submission

Entering Co-author Information

After having "submitted" your abstract, a new window will open allowing you to enter co-authors and designate them as primary/submitting, speaker/presenter, etc. Note that when you enter co-authors, this information also goes into the SPMS, which will search to see whether a profile/account already exists for the co-author. After the abstract is submitted, primary/submitting authors may log on to their accounts at any time and edit their abstracts/co-author data, etc.

It is assumed that the submitting author would present a paper for oral presentation if selected. The names of submitting authors/persons who will make oral presentations will appear first in the list of co-authors in the conference program and abstracts brochure. If a person other than the submitting author would present the paper, this should be indicated on this page.

Making Changes to Your Abstract

Once the author information is complete, clicking "Return to Abstract List," will allow you to print, edit, or withdraw the abstract. You can log in to the SPMS and make changes to your abstract and author information at any time, except for a two week period following the deadline, during which time the Program Committee (PC) will be reviewing abstracts for acceptance and selection for oral presentations.

Notification of Acceptance

Notification of the acceptance of contributions for presentation at the conference will be made to all submitting authors soon after the Program Committee has met.

Click on the link to submit an abstract

Please send an email to Michaela Marx if you have questions or difficulty submitting your abstract.